How are you supposed to track every receipt, mile, and material participation hour while you’re actually doing the work?
REIceipt AI is the Android app that turns the messiest part of being a landlord — proving your deductions — into something you handle in fifteen seconds, on-site, the moment it happens.
Built by Wallace Technology LLC — landlords building tools for landlords.
What does a deduction actually cost you if you can’t prove it?
Every real-estate investor we’ve met has the same shoebox. Crumpled Home Depot receipts. Screenshots of gas station totals. April rolls around and the CPA asks for the log, and the answer is some version of “let me see what I can pull together.”
That’s not record-keeping. That’s hoping. And hope is exactly what the IRS disallows first when an audit notice arrives. The fix isn’t a bigger shoebox — it’s a contemporaneous log that gets built the same minute the expense, drive, or participation hour actually happens.
What would it take to make audit-defensible records the easiest path, not the hardest?
Schedule E categorization, on the spot.
Point the camera at a receipt. The AI reads vendor, date, line items, and total — then proposes a Schedule E category and tags it to the property it belongs to.
- Vendor, total, tax, and date pulled automatically
- Suggested Schedule E line: Repairs, Supplies, Utilities, Cleaning, Management, Insurance
- Per-property assignment so Puyallup expenses never get tangled with Cle Elum
- Original image preserved — the receipt is the receipt
Per-property mileage logs that survive scrutiny.
Drive to the rental in Kirkland to swap a smoke detector? Tap the property, tap start, tap stop. The app captures date, route, mileage, and business purpose — assigned to the correct property.
- Per-property mileage assignment for clean Schedule E reporting
- Trip purpose noted at the time of the drive, not from memory in March
- Annual totals exported per-property and per-vehicle
- Standard mileage rate calculations done for you
Material participation hours, logged the minute they happen.
The short-term rental loophole only works if you can show material participation. That means a contemporaneous log of every hour: cleaning, messaging, repairs, supply runs, listing optimization, dealing with the broken hot tub at 11pm.
- One-tap timers per STR property and activity type
- Manual entry with date for retroactive corrections
- Running totals against the 100-hour and 500-hour participation thresholds
- Exportable log formatted for your CPA and your records
The STR loophole is one of the most powerful tax strategies still available to non-professional investors.
The short-term rental loophole lets you use STR losses — including bonus depreciation from a cost segregation study — to offset your W-2 or active business income. The math is incredible. But the math only matters if the documentation holds up.
The rule that matters: you have to materially participate. For most STR owners, that means the 100-hour test or the 500-hour test. And the IRS expects a contemporaneous log — meaning written at or near the time of the activity, not reconstructed in April.
What “contemporaneous” actually means
Logged the day of, ideally the moment of. Not from memory. The Tax Court has thrown out logs created after the fact more times than anyone wants to count.
What counts as participation
Cleaning, guest communication, supply runs, repairs, maintenance, listing optimization, bookkeeping, going to the property. Time spent as an investor (reading) does not count.
The cleaner problem
If your cleaner spends more hours than you do, you fail the 100-hour test. You need to know your own hours, their hours, and the gap.
What the IRS asks for
A log. Dates, times, activities, location, purpose. REIceipt AI builds that log automatically as you tap. Don’t miss out on deductions you’ve legitimately earned.
Free, no signup — check your hours against the 100- and 500-hour material participation tests.
Check if you pass the STR test → Read the full 100-hour guide →What’s a year of audit-defensible records worth compared to one disallowed deduction?
One subscription. Every feature. Unlimited properties, unlimited receipts, unlimited mileage logs, unlimited material participation hours.
- AI receipt scanning with Schedule E categorization
- Per-property vehicle mileage tracking
- STR material participation hour logging
- Unlimited properties — long-term and short-term
- CPA-ready exports (CSV and PDF)
- Original receipt images stored for your records
Why I built this.
I own a mixture of long- and short-term rentals in Washington state, including Puyallup, Kirkland, Cle Elum, and Ronald. I built REIceipt AI because I was the customer. I was the one with the camera roll full of receipts. I was the one staring at the 100-hour STR threshold wondering if I’d actually crossed it or just felt like I had.
The honest answer is: you can’t. Not without tools that meet you where the work happens — on-site, on your phone, in the moment. That’s REIceipt AI. It’s the app I needed.